The_Adverse_Effects_of_Not_Meeting_Timing_in_a_Maintenance_Organization

The adverse effects of not meeting timing In a maintenance organization Why it is important to be on time It is important to be on time, both in the Army and in the civilian sector, for multiple reasons. Among these reasons, the ones that stand out to me the most are being fired, receiving adverse disciplinary actions, and failing your co-workers/comrades. There are multiple adverse effects on a maintenance organization when timing is not met. Here are in my opinion the two most important ones: The rate of unserviceable equipment can go up substantially, therefore causing the organization’s workload to increase radically. If the workload is higher then the employee ratio due to timing not being met the employee than has to work overtime, nights and or weekends. The repercussion on a military employee are being felt by not being paid for the extra time spent at work as for the civilian organization, the adverse effect is going to be at the employer’s level, having to pay employees for the work being done at an added cost. Being late or tardy to work can cause not only yourself but everyone problems at your work place. When being late or tardy, you are showing that you are not a professional. It can also be assumed that you do not care or respect your job the way you should or need to. When your employer begins to think that you are careless with your job or don’t care about your job they can decide that you are no longer a valuable asset to their Maintenance organization. Once your employer thinks you are no longer an asset to their organization they can choose to recommend a charge against you or they will keep a closer eye on you and wait for another reason to charge you. Being late can cause adverse actions to take place. Adverse actions can range from a counselling to work extras or even an early discharge, when in the Army. In the civilian sector it can range from job probation to being fired. In either sector, being late can cause a lot of strain on your job or even cause you to lose your job. This can also affect your life outside of work by causing trouble at home. In today’s world finding a new job is not an easy task. This means that if you were to get fired from your present job you may not be able to pay bills. You let your co-workers/comrades down when you do not show up on time to work. When you fail to show up on time you are causing your peers to have to do your work as well as their own. This can cause the mission for the day to be slowed down dramatically. When the mission is slowed down this can cause your leaders to fail at meeting deadlines that may be needed to be met at a specific time in order to meet other deadlines on missions that may be directly tied to the mission of that day. In the long run by being late just once you can cause long term effects to your mission or job. More specifically in the maintenance organization, not meeting required timing creates domino effects at the higher level. The unit / company needs vehicle, generator or any other equipment that maintenance is responsible for the serviceability by not meeting the timing in an effective manner, it brings down the whole unit / companies reputation, and reliability as a whole. The best way to overcome adverse effect of not meeting timing in a maintenance organization is time management. The Importance of Time Management in the Military What is time management' Time management is using your time wisely to accomplish tasks in a timely and organized manner, now why is this important in the military' Everything done in the military is based on time, whether is time to eat or get ready for a mission or even just a simple exercise. Reason for this is because setting everything up in a timely manner which helps keep everything organized; meet deadlines, and increase maximum productivity. Time is something that you can’t get back once it’s lost so it’s best to manage your time as much as possible. Each day in the military in constructed around a time schedule, from the beginning of the day till the end of the day. First of all, the military is all about being organized, using time management is the best way to stay completely organized and prioritize task, this way when you have tasked that need to be done your set, when they have to be done at a certain time, by who and get it done at that time. This way people aren’t trying to do this or try to do that all at the same time, and nothing will ever get done at that designated time with the work divided. With time management you set task #1, task #2, task #3 etc in a timely manner to ensure each task gets done on time. This also helps keep everything and everyone looking professional as possible and maintain order. The military is all about looking professional and staying well organized as possible. Time management is the best way to stay fully productive; you get the more important things done first and then your small simple task done with less time and effort. The more productive we are the better. We’ll get everything done on time and the right time. Then if we have any kind of deadlines for or set times we’ll have everything done and won’t be rushing trying to get stuff done at the last minute because it would have already been managed in a timely fashion and done effectively. Which maybe even give us time to spare. Then by the end of the day if everyone was productive like they were supposed to be then everyone can go home on time or even early because we all managed our time wisely and stayed productive and got stuff done. The way the entire military runs is based around time management. The Army, Navy, Air Force and all, use this process effectively. It’s important for the military because there is so much stuff that has to get done in a regular work day that the best way to manage it all is through a proper time management system. It helps keep everything in an organized and professional fashion. It helps you stay productive as long as you follow your schedule and use that time wisely and effectively to complete the task put out. It’s an everyday system that is used, and if used properly it is the most effective to utilize time and achieve the completion of whatever task is given. Successful Time Management Time: A key resource – opportunities and difficulties Success is a process, a quality of mind and way of being, an outgoing affirmation of life Time is a hard taskmaster. Everyone occasionally experiences problems getting everything done, and doing it all in the time available. For some, such problems seem perpetually to exist to one degree or another; others will admit to having moments when things seem to conspire to prevent work going as planned, and a few to living in a state of permanent chaos. Making it work You can make a difference and such as difference can not only be worthwhile, it can have a radical effect on both job and career. Make no mistake: the effect of getting to grips with time management can be considerable and varied. It can: Affect your efficiency, effectiveness and productivity. This alone makes your attitude to time management very important, for it affects your work day by day, hour by hour, all the time. Condition of the pressure that goes with any job. Create greater positive visibility. Time management is something that will influence how you are perceived by others within the maintenance organization. Good time management is an overriding factor that can differentiate people of otherwise equal talent and ability, making it more likely that some will succeed better in career terms than others. Thus, although it may take some time, getting to grips with your own personal system of time management is immensely important. Time management must be seen as synonymous with self-management; it demands discipline, but discipline reinforced by habit. Good habits help to ensure a well organized approach to the way you plan and execute your work, and the changing of habits is something that may well be as necessary result of any review of how you work. Making time management work for me is based on two key factors: How I would plan my time How I would implement the details of what I do The first of these creates an important foundation upon which I can then build and work. The second consists of a multitude of operational factors, practices, methods and tricks, all of which can individually and positively affect the way in which I work. Perfect time Time management is very much productivity, not least because stress and tiredness dilute effectiveness. It is difficult for me as an individual to challenge this culture, but it should not be followed slavishly. The ideas of effective time management operate within some definition of the working day, and that will vary for every individual. Just simply adding hours unthinkingly can only achieve so much. The intention here is to show that changing habits and enhancing effectiveness by adopting the right way of working pay dividends. The individual techniques, idea and tricks of the trade will allow me to make some progress towards an effective and efficient way of working, but only approaching the process on a broad front will lead to a sustained practice that will ensure continuing effectiveness. Unless the right attitude is adopted, then time management will never be more than an initial enthusiastic embracing of techniques, which are then allowed rapidly to atrophy. Thus, time management involves not just keeping your paperwork tidy and your desk clear, but a whole way of working that underlies all your actions and interfaces with all facets of your job. There are doubtless many ways of doing this, below are four categories that will help achieve this: 1. Planning This is the prerequisite to all action. Many tasks are involved: research, investigation, analysis and testing amongst others. This area may also involve consultation and ultimately the communication of plans and is, of course, the key to decision making. 2. Implementation Simply stated, doing things whether intangible of which the key one is making decisions. Specific tasks divide into two parts. First, individual tasks, these are free-standing. They may be major or minor. Second, progressing tasks where a series of closely linked actions contribute cumulatively to achieving an overall result. Moving offices would involve such actions and such things may be more clearly visualized rather than described indeed flowcharts provide a useful and time efficient way of working on them. Tasks in both categories may well need to be linked to planning activity on whatever scale. 3. Monitoring and control Checking may well be necessary to ensure things are being done in the best possible way and bringing the desired results. Checking may by simple, editing the draft of a report or running it through the spellchecker. 4. Communicating and dealing with people This clearly overlaps with the other three categories, but it is inherent in the work of almost everyone. Whether it is briefing them or reporting to them, meetings and other forms of communication with them are an essential part of their work and take up a major part of the time. In all four categories, there will or should be a strong link with objectives and achievement of results. All tasks and all actions should focus on the overall aims and are often of little significance themselves. Effectiveness is measured ultimately by achievement. Time management must not be seen as only concerned with packing more activity into the available time, though this may be part of it; it must be instrumental in ensuring that objectives are met. Plan the work and work the plan Certainly any real progress with time management needs a plan. This must be in writing and must be reviewed and updated regularly; a written plan and a regular check and update. It is thus what is sometimes called a rolling plan. Not only is it updated regularly, it provides a snapshot of your workload ahead at any particular moment. As such it should show accurately and completely your work plan for immediate future, and give an idea of what lies beyond. At it simplest, such a plan is just a list of things to do. It may include: A daily plan A weekly plan Commitments that occur regularly, weekly, monthly or annually A plan for the coming month Time management for a maintenance organization has to start with a personal commitment to time management, which there are many key steps in achieving this occupationally and personally. Twenty steps to Successful Time Management 1. Clarify your objectives Put them in writing, then set your priorities, make sure you’re getting what you really want out of life. 2. Focus on objectives Your most important activities are those that help you accomplish your objectives 3. Set a least one major objective each day and achieve it 4. Record a time log periodically to analyze how you use your time, and keep bad time habits out of your life 5. Analyze everything you do in terms of your objectives, Find out what you do, when you do it, why you do it. 6. Eliminate at least one time waster from your life each week 7. Plan your time Write out a plan each week, ask what you hope to accomplish by the end of the week and when you will need to do that to achieve those results 8. Make a to-do list every day Be sure it includes your daily objectives, priorities, and time estimates 9. Schedule your time every day to make sure you accomplish the most important things first 10. Make sure that the first hour of your workday is productive 11. Set time limits for every task you undertake 12. Take the time to do it right the first time 13. Eliminate recurring crises from your life 14. Institute a quiet hour in your day and a block of uninterrupted time for your most important tasks 15. Develop the habit of finishing what you start, do not jump from one thing to another, leaving a string of unfinished tasks behind you 16. Conquer procrastination 17. Make better time management a daily habit, set your objectives, clarify your priorities, plan and schedule your time. Do first things first. Resist your impulses to do unscheduled tasks. 18. Never spend time on less important things when you could be spending it on more important things 19. Take time for yourself 20. Develop a personal philosophy of time