Technology_on_Accounting_Profession

The development of information systems through the years has made it easier to perform accounting tasks. Software has been created to assemble the data entered and fill it in to reports built with the help of the accounting professionals. There is a down side to the inclusion of information systems n the accounting field however, it has allowed for people to become lax and inaccurate with the preventative measures built into these systems. But overall the benefit to the systems far outweigh the negatives, because it allows people to submit more data in a timely fashion then was previously allowed. In the car business these systems are a life line that has made the business run more smoothly than the previous method of a paper run system. Information at a touch of a button is the world we live in and being able to have easy access for both the business and our customers is a big deal. We rely on the IT department to keep our information safe and secure for the business and its consumers. With the progression of the criminal element on the internet procedures and protocols have to become stronger and more secure, a basic fire wall just isn’t enough any longer. The possibility of breech is something the software designers take into account when creating the programs, but they also suggest certain safety protocols that will work best with the system being implemented. Having a capable IT department in place from the beginning of building the network for the company is a beneficial choice. In doing so the IT manager can create a system that can be built upon in the future when necessary. ” Accounting information systems generally consist of six main parts: people, procedures and instructions, data, software, information technology infrastructure and internal controls.”1 All of these things must align in order for the company to benefit from information systems. Information systems make it easier for people to learn accounting basis on the job. But they cannot prevent ignorance from hurting the business, meaning these systems can be built with controls but there are ways around said controls. The particular system used in my job has both primary and secondary controls set up for specific accounts, but they are not required in all of the sections of the system which has created problems. The important thing to remember is no matter how good the technology is nothing will beat double checking for errors. No one system is flaw free and the human element must come into play to ensure the quality control is working to the best of its ability. “AIS software programs can be customized to meet the unique needs of different types of businesses. If an existing program does not meet a company's needs, software can also be developed in-house with substantial input from end users or can be developed by a third-party company specifically for the organization. The system could even be outsourced to a specialized company.”2 When the system “Dealer Track” was installed in our company we had on-site training as well as designers and developers to adjust and tailor the system to our operating needs. This was very helpful since the previous system used was miles ahead on both ease of use and accessibility. With the modifications done at installation and since we have been able to create a good working platform that has been able to grow and adjust with us as a business. As I said previously with the internet becoming more and more the platform that all companies conduct business on, it is important to choose software and safety wisely. The business has a responsibility to its consumers and its self, and researching the software available is the best way to ensure both entities are protected. These systems are user friendly and can be adapted to all types of needs, but make sure that when choosing one to research carefully to make sure that no matter what it will suit the needs of the business.