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Introduction Information Technology has revolutionized the life of human beings’ and has made the liveseasier by the various kinds of applications. In the light of the rapid changes with the use of IT, there are many tools, technologies and systems have been produced and invented.In the modern world, time is short so if there are many processes taken place at same timewithin a place there is a need for integration of all the processes, creation of paperlessenvironment also ensures efficient task management.Nowadays all the businesses are shifting to computer based system. The purpose to having a computer based system is, it helps to increase the market share and it’s very easy for customers to use. It is increasing the demand among the customer. This project is concernedwith developing a Library Inventory Management System using Object OrientedProgramming. In this system the library management becomes more efficient & easier tohandle with its reliable system components. 2.0 Problem in Brief Many library systems are operated manually by group of people. In such situations manypeople involved in the process of managing the library such a way that to keep recordsregarding the books & students (borrowers), check the books manually, keep records onissued books etc. all these things have to be carried out manually & if the library is large incontent handling is also a problem. On the other hand keeping large amount of maintenanceworkers may cost a lot & it will not be efficient for a library. Manual record keeping is alsonot a reliable method as people tend to forget things.On the borrower’s point of view, in manual system borrower can’t find a book exactly at once as they are not ordered well. Sometimes user might be searching for a book that is notavailable in the library in such situations people get annoyed or depressed. Therefore thereshould be a reliable way to manage the library system. 3.0 Aims & Objectives The aim of this project is to develop a system that can handle & manage the activitiesinvolved in a library in an efficient & reliable way. Less managing personnel & easysearching availability & user profile managing are major goals in this project. 3.1 Objectives  Develop a system that can replace the manual library managing system.  Develop a database which stores user details & book details.  Give reliable search facility for the users.  Administrator, librarian & users should have separate logins.  Create an easy to understand user friendly environment.  Attractive user interfaces to navigate through the system for the users.  Develop the system documentation with detailed UML specifications. 4.0 Proposed Solution To achieve the aims & objectives of this project, the main thing is to identify the mainfeatures that involved in the system. In this scenario, there are three types of users; they areadministrator, librarian & borrowers. All these users should be able to login to the systemwith separate logins. New users can be registered only under administrative concern. Adatabase is there to store the user details & book details. This information can be retrieved bythe users as per their privilege. Anyone can search the system using given specifications & the availability of the books are updated by the librarian immediately. So there won’t be unavailability problem regarding the searching criteria. 4.1 Activities involved with Borrower  Search for a book – by title, name and author.  View the user details  Modify user details  Reserve books 4.2 Activities involved with Administrator Maintain book information – add/delete books  Maintain database  View user details  Maintain user details 4.3 Activities involved with Librarian  Issue books  Return books  Add/delete books  Reserve booksAll these activities should be carried out by the system & the interfaces should be userfriendly for the new users. 4.4 Functional Requirements  The system should allow anyone to browse the view the system but only the users canhire the books using their ID.  The system allow guest only to main page. Since the username is unique the system mustgiven a message if the entered user name isnot available.  The system should allow user to login into the system.  Upon successful login, a welcome message is displayed and the user will see the accountspage.  The system should allow user to edit their profile detail.  The system should allow user to search for books.  The system should allow the user to do advance search or simple search.  The system should allow user to reserve more than one book.  The system should allow user to view their reserved book detail and last reserved book details.  The system must update the library information such as new books as arrivals, fines forlate submission.  The system should allow only the administrator to modify the site contents.  The system should allow the access level to the user and registered member. -------------------------------------------------  The system should allow the administrator to check for the updates to the database. Chapter 1THE PROBLEM AND ITS BACKGROUNDIntroduction Now, in our society all over the world technology is the most importantadvancement, a necessity in bringing about progress as we move along in thiscomputerized world. These changes in effect make man’s life easier and more convenient. The relationship between the library and computer is constantly changingthat the use of computer contributes to the way man learns and communicates. It easy inthis world to strive for changes and since library is no different from any firm andinstitution, considering the use of computer to perform a given task will be efficient.Librarians have the responsibility not only to know about the ways in which librarieswill be managed using techniques of computerized, but also to be aware of the changesthat computerized can bring to the library services in the near future.(Grace, 2011)Traditionally, library systems are implemented manually. Forms are given toLibrarian and they fill them of using pens. Afterwards, the school administrators processthem manually and complied on large bulky file cabinet. Indeed, the manual Librarysystem is very costly, time consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just toverify your query data. The fast phased of technology attributed a lot to the improvementof the library system. Technology enabled software developers to computerize the librarysystem. The automated library system helped the academe greatly. Library, transactionsand queries can be created in a single click. Background of the Study A college strengthens its educational level through the advancement of its library.The Botolan Community College Computerized Library System aimed to enhance theprocedures of the library, from manually operated to a computerized system. This proposal’s purpose was to ease the transactions in the library, i.e., lending of books,storing of books, search engine for books, manage members of the library and secure thelibrary system.The librarian and the library users still use the manual way of transacting of borrowing and returning of books. The librarian use log books in listing the books. Theyuse library cards and card catalogues in searching for reading and reference materials. Objectives of the Study General Objective The objective of the study was to develop a computerized library system that willstore the student’s records such as student’s basic information, books record, list of borrowers, returned books, borrowed books, and prescriptions of the librarian. Specific Objectives To be specific, it attempted to satisfy the following objectives: a) To design a system that will lessen the time and effort of the student intheir transaction b) To quickly search the book needed by the student of the library c) To print out reports immediately d) To implement the system efficiency to the student Scope and Limitations of the Study The study was about the Computerized Library System for the BotolanCommunity College. The implementation of the system will reduce the time and effort of the users in terms of adding, editing, searching, deleting and printing of records. Thesystem can also help in reducing the expenses of the library such as papers, folders, pensand other materials needed in their current system. The system is LAN-based that enablesthe librarian to share the records of the student such as the borrowing books, returningbooks, search books, and prescriptions of the librarian. The student’s personal information/data may be stored upon the request of authorized librarian. The assignedlibrarians are the only one who can share any of the records/data of the students. Thesystem is not capable of sharing its data from other databases. The system will bedeveloped using the Microsoft Visual Basic 6.0. Significance of the Study The significance of this study was to help and give a benefit to the concernedgroup below. This study will be beneficial to the following: BCC Students. Through a computerized library system, they can easily find the booksthat they are looking for without going through the traditional way of searching a librarymaterial. Convenience is more visible for it is not time-consuming, resulting to a numberof accomplished works. Librarian.The computerized library system would improve the monitoring capacitiesof those who maintain the library. It would be easier to determine whether a particularbook is on-shelf or not. In addition, they can easily identify when will the borrowedmaterial be returned and if a borrower has failed to return the book on its due date.Furthermore, the librarian would be much guided when it comes to recognizing newinventory books, letting them arrange it promptly and accordingly. Conceptual Model of the Study A Computerized Library System identifies the modern process of technology, onhow it works quickly for the students/librarian.Based on the objectives of the study and aforementioned theories and conceptsderived from the review of related literature and studies, the following conceptual modelof study was developed Definition of Terms Computerized. To equips with or automates by computers. Computerized Library system. A computerized library system for a university keepstrack of all books and periodicals in the library and their check-out status. Checkout andreturn are automated through a bar code reader (an external device). The library systemalso interfaces with an external relational database which stores information about thelibrary users (students, faculty, and staff), including whether they have any library itemschecked out. . Library users can access the catalog and recall books and periodicals.Library employees have the same access as well as additional capabilities (e.g., listing thestatus of an item). Data.Factual information or information for computer processing, distinct pieces of information usuallyformattedin a special way. Allsoftwareis divided into two generalcategories: data andprograms. Programs are collections of instructionsfor manipulatingdata. Data can exist in a variety of forms -- as numbers ortexton pieces of paper, asbitsandby teststoredin electronicmemory,or as facts stored in a person's mind. Database. A set of datathat has a regular structure and that is organized in such a waythat acomputercan easily find the desiredinformation.. LAN( Local Area Network ). This serves a local area (typically the area of a floor of abuilding, but in some cases spanning a distance of several kilometers). Records.Data, details, documents, file, information, or reports. In thestructureof adatabase,the part consisting of several uniquely namedcomponentscalleddata fields. Several data records make up a data file, and severaldata filesmake up a database. Share.Distributing or giving files, or a resource such as a file, folder or printer, that hasbeen made sharable with other users on the network. Chapter 2 REVIEW OF RELATED LITERATURE Related Literature Foreign According to Robson (2001), usability is a key requirement for users, saysElisabeth Robson, Product manager for Online Computer Library Center. The cataloguehas become a way to pull together disparate resources, including commercial resourcesand web links. management systems also allow circulation, including check in/check outand enable libraries to purchase materials and track where they are.According to Chad (2009), consulting is at a major point of change in the widerinformation economy within which library systems form part of a larger whole. He waswriting in a briefing paper about the study in library management systems. This studyexamined the systems used in higher-education libraries across the UK and came up withsome significant observations and recommendations. It noted that the LMS market in UKhigher education is already mature and that four main vendors (ExLibris, Innovative,SirsiDynix and Talis) have almost 90 per cent of the market. This market maturity means,according to the study authors, that the benefits to libraries of changing LMS provider arelimited. Library users expect to find everything together says Stephen Abram, vicepresident for innovation at SirsiDynix, the leading provider of software solutions andassociated services for libraries. According to her traditionally, the library managementsystem or integrated library system (ILS) was responsible for running libraries efficientlyand effectively. Over the last few years, the role of the ILS has been expanding frommeeting library needs to delivering user experience. Local According to Eden (2011), views that most libraries are forced to work with fewerstaff because of the having a more improved and modernized system for their library.According also to the study, the library administration need to emphasize to their staff that the organization has a vested interest in providing them with the tools and trainingthey need to assist the organization in the new information marketplace. These mayinclude search engines, circulation systems, and the online public access catalog.According to Lopez (2002), University of the Philippines Mindanao when UP inMindanao accepted its first batch of students in 1996, the Main Library collection wasintegrated with the core collection of the School of Management (SOM) Library at theStanfilco Bldg., Ladislawa Avenue, Buhangin, Davao City. The Filipiniana and GeneralReferences were housed together with the College of Arts and Sciences (CAS) collectionin Room 2 of the Philippine Coconut Authority. In the Second Semester AY 1996-1997,the CAS Library moved to its main campus in Bago Oshiro. Upon the recognition of UPin Mindanao by the Board of Regents (BOR) as a constituent unit (CU) of the UPSystem, the CAS was split into two (2), namely: College of Humanities and Social Sciences (CHSS) and the College of Science and Mathematics (CSM). The Main Librarytransferred to the newly renovated building where the main collection was set-up besidethe books of the CHSS and the CSM. In July 2002, the library established the LibraryEducational Media and Information Technology Office (LEMITO). The LEMITOhandles the audio-visual services, internet and the connectivity of the library. It currentlyholds office at the Elias B. Lopez Hall Dormitory. Later, the Main Library collectionwhich grew from 100 titles to 6,191 volumes at the end of May 2004, and was transferredto the Administration Bldg today, the Main Library occupies the former UP in MindanaoCultural Center (UPMCC) building. Related Studies Foreign According to Charuasia (2010), connotes the term library with use of automaticdata processing machines to perform routine library activities. It implies a high degree of mechanization of various routine and repetitive tasks &operations and processes are leftto be performed by human beings. The study stresses library automation as theapplication of computers and utilization of computer based products and services in theperformance of different operations and functions or in the provision of various servicesand output products. In addition to computer advancement, telecommunication andaudio-visual technologies gives away to new possibilities in information processing.According to Back & Bailey (2010), explored the design space of mash-uptechniques for the faultless inclusion of information from Web services into websites.They considered the cases where an Online Public Access Catalog (OPAC) is either the target of such addition or the basis of the information being included. They focused onclient- side techniques in which each user’s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgets allowthe integration and customization of Web services without requiring programming. Theyalso described in detail the functionality and use of several widget libraries and Webservices we built. Although the specific requirements for (2010), explored the designspace of mash-up techniques for the faultless inclusion of information from Web servicesinto websites. They considered the cases where an Online Public Access Catalog (OPAC)is either the target of such addition or the basis of the information being included. Theyfocused on client-side te chniques in which each user’s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgetsallow the integration and customization of Web services without requiring programming.They also described in detail the functionality and use of several widget libraries andWeb services we built. Although the specific requirements for 13each system differbecause of their respective nature, all systems are designed to be deployable withminimum effort and resource requirements. This low entry cost, combined with theprovision of a high-level, non-programming interface, constitute two vital preconditionfor the broad adoption of techniques in libraries, which in turn has the potential to vastlyincrease the reach and visibility of their electronic resources in the wider community. Local According to Lou (1986), a survey on the computer application in 223 libraries inMetro Manila. The study revealed that they prioritize the three library functions to be computerized as cataloging, indexing, and circulation. However, the plans for automationfor the libraries cannot be implemented due to financial incapability of the libraries, andthe lack of funds from the government. Despite of this drawback, the libraries are notturning their backs unto the automation of their libraries.According to Agena (2008) made a study about the collection usage of thestudents of the Jose Rizal University in a period of three years using the quantitative andqualitative approach. The goal of the study is to assess the usefulness of the faculty of students to their library and it been revealed that it is generally important for them to goto the library for their academic needs. Chapter 3 RESEARCH METHODOLOGY This chapter starts on the discussion about the project research designmethodology. The second part presents the development of the system. The third parttells the operation, process and testing. The last parts discuss the evaluation procedure. Project Development The Systems Development Life Cycle (SDLC) is a conceptual model used inproject management that describes the stages involved in an information systemdevelopment project from an initial feasibility study through maintenance of thecompleted application. Various SDLC methodologies have been developed to guide theprocesses involved including the waterfall model (the original SDLC method), rapidapplication development (RAD), joint application development (JAD), the fountainmodel and the spiral model. Mostly, several models are combined into some sort of hybrid methodology. Documentation is crucial regardless of the type of model chosen ordevised for any application, and is usually done in parallel with the development process.Some methods work better for specific types of projects, but in the final analysis, the most important factor for the success of a project may be how closely particular plan wasfollowed. Figure 2.Waterfall ModelProject Design Planning. In planning, the researchers conducted an interview to the client to gathersome information about on how the librarian manage the books, borrowed books,returned books, all record of the student. It is observed that the librarian writes the records manually of every students who borrowed or returned the Books. The studentuses the form given by the librarian. Analysis. Based on the proposed Computerized Library System is designed purely fromthe users' viewpoint without considering the constraints of hardware (such as computers).In addition, system structures required to achieve such designs are clarified. Afterchecking requirement specifications included in the basic plan, the overview of theproject is represented by the use of diagrams so that the processing and flows of data canbe easily understood. Designing. The software design specifically targeted to librarian of the researchers used auser-friendly design to attract the user to use the new automated system.Here the systemwas designed purely from the users' viewpoint without considering the constraints of hardware (such as computers). In addition, system structures required to achieve suchdesigns are clarified. After checking the requirement specifications included in theplanning, the overview of the system represented by the use of diagrams so that theprocessed of data can be easily understood. Based on the representations, the divisioninto sub-systems and input/output designing was performed. The entire project wasdivided into a number of modules on a functional basis, and each module was furtherdivided into smaller units. The designing of the code, such as the determination of acoding system, was conducted. In addition, relationships between the data were analyzed. Software Development – Coding. In the development of the system, the researchersmade used of Microsoft Visual Basic 6.0 for encoding source code of the system, in orderto be accurate and fast acquisition of data/information. Testing. The researchers installed the new System. The researchers encounteredproblems while processing it for the first time but after several weeks the system has beensuccessful and introduced it to the respondents. Operating.The researchers were responsible for conducting an operation test. Theresearchers conducted a test under the actual operation conditions, and verified that thesystem satisfies the required specifications. Because this test was intended to have adeveloped system accepted by the user, it was called an approval test or an acceptancetest. The researchers conducted an operation test by running a program on a machinebeing used for actual operations. Maintenance.The researchers conducted maintenance in software to correct faults, tomaintain performance or other attributes. The researchers’ common perception of maintenance merely involves fixing detects. The researchers’ maintenance management system allows segment chiefs to plan maintenance work on fixed assets, such asequipment, machinery and property. Analytical Tools The researchers presented the analytical tools used in the system which areIPO(Input-Process-Output), VTOC (Visual Table of Contents) and Context DIAGRAM. IPO (Input – Process – Output),Chart shows the processing activity for any givenmodule in the Visual Table of Contents. VTOC(Visual Table of Contents).Chart shows a hierarchy in which level of detailincreases from the top of the chart to the bottom, moving from general to specific. This iscalled Top – Down Development. Context diagram. A context diagram shows the system boundaries, external entities thatinteract with the system, and the relevant information flows between these externalentities and the system. Respondents In order to determine whether standard questionnaire does play an important rolein conducting Computerized Library System survey, a total of 50 respondents were askedto participate. To achieve pertinent information, certain inclusion criteria were imposed.The participants qualified for sample selection must be the students and all the users whowill be using the library. This qualification ensured that the participants understand thenature of personality questionnaire and its use for employment, making the survey itemseasy for them to accomplish. These respondents where ask on the problems they haveencountered in visiting and using the library. And also there were ask to answer thequestions given, based on their observation inside the library. Evaluation Procedure Data Instrument. Based on the related literature and studies reviewed, the researcheruses a standard questionnaire to assess the performance of the program. Thequestionnaire will be distributed to the respondents. The evaluation instrument is basedon the characteristics and sub-characteristics provided by ISO/IEC 9126. ISO/IEC 9126suggests only five software metrics (Excellent, Very Good, Good, Fair and Poor). Statistical Treatment The data obtained from the respondents were tabulated systematically in order toobtain accurate information related to each element of the target population. Frequency Distribution.The arrangement of the values that one or more variables takein asample.Each entry in the table contains thefrequencyor count of the occurrences of values within a particular group or interval, and in this way, the table summarizes thedistributionof values in the sample. Percentage Distribution.Display of data that shows the percentage of items that fallsabove or below certain values. To calculate the percentage distribution, divide the classfrequency by the total number of items grouped and multiply by 100. Arithmetic Weighted Mean.These were utilized to determine the weight of theindividual option as to levels of efficiency of both existing procedures and the proposedautomated system in terms of Security of data and information, Speed of processing,Accuracy of data and Information, User Friendliness and the alleviation of procedures inaccomplishing tasks. ISO/IEC 9126 Data Instrument.Product quality is aninternational standardfor theevaluationof software quality.The fundamental objective of this standard is to addresssome of the well known human biases that can adversely affect the delivery andperception of a software development project. These biases include changing prioritiesafter the start of a project or not having any clear definitions of "success". By clarifying,then agreeing on the project priorities and subsequently converting abstract priorities(compliance) to measurable values (output data can be validated against schema X with zero intervention), ISO/IEC 9126 tries to develop a common understanding of theproject's objectives and goals. Economic Feasibility. For any system if the expected benefits equal or exceed theexpected costs, the system can be judged to be economically feasible. In economicfeasibility, cost benefit analysis is done in which expected costs and benefits areevaluated. Economic analysis is used for evaluating the effectiveness of the proposedsystem. In economic feasibility, the most important iscost-benefit analysis.As the namesuggests, it is an analysis of the costs to be incurred in the system and benefits derivableout of the system. Cost-Benefit Analysis (CBA) estimates and totals up the equivalent money valueof the benefits and costs to the community of projects to establish whether they areworthwhile. Chapter 5 CONCLUSIONS AND RECOMMENDATION This chapter discusses the summary, conclusion and recommendation of the software “Botolan Community College Computerized Library System”. Conclusions Based on the findings, the researchers come up with the following conclusions: 1.The researchers concluded that the Botolan Community College LibrarySystem is efficient to use based on the results of the study. The computedaverage weighted mean is 4.20 and interpreted as excellent. 2.As a whole, the proposed system and the existing system have a tremendousdistinction. The difference from the traditional to the proposed system is trulybeneficial to the library, librarian and student. 3.The researchers concluded that the study will opt an opportunity to improvethe library service to the students and faculty. Recommendations Based on the results of the findings and conclusions gathered, the researcherswould like to recommend the following: 1.The researchers recommend that the Library consider the proposed Librarysystem for them to increase the number of their student or user. 2.The researchers recommend the proposed system be implemented by the librarianbecause it is more productive and more capable of recording data in library. 3.Future researchers should continue to improve the proposed system. 4.Training must be conducted before the actual operation of the developed system. BIBLIOGRAPHYA. ONLINE RESOURCES Elisabeth, Robson. (May 30, 2011). Product manager for Online Computer LibraryCenters. (December 14, 2011).http://www.scribd.com/doc/56632694/library-system Ken Chad (December 2008/January 2009) Library management systems embrace change(December 20, 2011)http://www.researchinformation.info/features/feature.php'feature_id=198 Written by Administrator (June 01, 2009) UP in Mindanao accepted its first batch of students. (January 02,2011).http://upmin.edu.ph/index.php'option=com_content&view=article&id=350&Itemid=100329 Eden (September 18, 2011) website of FMS, Inc. (January 11, 2011).www.scribd.com/doc/.../61293355-Chapter-2 Charuasia (August 6, 2011) St. John Berchmans Academy will sustain the needs of anautomated library. (February 5, 2011). www.scribd.com/doc/61741505/jjjjjjjj Lou Zelie, F. Destination (July 13, 1986) made a survey on the computer application in223 libraries in Metro Manila. (March 1, 2011).http://apslibrary.ateneo.edu/4WEB/2008%20Thesis%20Index Back & Bailey (March 3, 2010) explored the design space of mash- up techniques for thefaultless inclusion of information from Web services into websites. (March 2,2011)www.scribd.com/doc/.../61293355-Chapter-2 Editha P. Agena (November 2, 2008) Analysis of the Usage of the Jose Rizal UniversityLibrary Collection A Basis for Further Development. (April 12, 2011).http://lisresearchphil.blogspot.com/2008/11/analysis-of-usage-of-jose-rizal.html Appendex Project Proposal Republic of the Philippines COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY BOTOLAN ZAMBALES Name of Researchers: Dio P. Doble Reggie Romero I.PROJECT TITLE PROPOSAL: “BOTOLAN COMMUNITY COLLEGE LIBRARY SYSTEM” II. AREA OF INVESTIGATION: The study is about a computerized Library System designed for bettermanagement system of the user and convenience of the students or user. Theproposed system is a LAN-based which transacts book records and student recordoperation such as book availability, unreturn books, penalty and student’s record.This system is developed by using Microsoft Visual Basic 6.0 and MySQLDatabase. III. REASON OF CHOICE: The researchers came up with the decision of developing this kind of study tolessen human errors such as inaccurate record of student and books occupied orthe number of books and student that are available and losing the records of yourstudent or user occurs. IV. IMPORTANCE OF THE STUDY: The development of this study will give systematic and manageable work. Thesystem save processing time which helps users provides better management forthe students and books. V. TARGET USERS/BENEFICIARIES: The library, user and their student are the target users and beneficiaries of theproposed system. VI.SIMILARITIES WITH PREVOIOUS STUDIES/PROJECTS: The researchers are aware of any study or project similar to the proposedsystem. VII.PROJECT TIME TABLE: (See Gantt Chart Attached)