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CHAPTER I THE PROJECT AND ITS BACKGROUND This chapter discuss the introduction which explain about the impact of Technology and the background of the company, statement of the problem which deals the general and specific problems, objective of the study which aims to design and develop the system, significance of the body which gives benefits to the people/things concerned, scope and limitations, conceptual framework which shows the figure of the conceptual paradigm and the definition of terms which define the terminology encountered. 1.1 INTRODUCTION The height modern civilization, We witness breakthroughs in information technology, beyond what the human mind can comprehend. Considering many improvements, changes and innovations around us and in almost all parts of the globe, We may include the indeed, moder- nization has swept the world. The advance information technology has given us comfortable lives with just one push of a button and everyday there seems to be more and more discoveries and invention that lead to fine living. Effective inventory management is an important part of managers job. Managers are tasked to make consistent, reliable and timely decisions under the challenges of uncertainly, Pressure and lack of information. It is often that manager do not have enough time or Information to make a perfect decision but they are forced to solved problem using resources within their control . Effective inventory control requires managers to ensure Inventories of the right items in the correct quantities. When an organization overstocks, money is wasted since procuring, storing and accounting for unneeded items required time, space and money which could have been used on more critical assets. Likewise, when understocking occurs the organization will more likely to only partly meet their mission or possibly not meet to mission at all. Every company uses a system to operate their everyday transaction. A system serves as the witness of every transaction. In case of many company Center Point Building, They need a computerized system to lessen the interruption encountered regarding their records and Sales and Inventory. Center Point Building is a dealer of different items like tiles,furniture and Etc. This is managed by the branch manager Mr James Garcia and the other hardworking behind it. This company Believes in the testing new product before rendering all for this to have customers ensuring The high quality of the product to adapt the changing needs of the market. By being true to their mission Center Point Building add value and service to the society. 1.2 STATEMENT OF THE PROBLEM Center Point Building deals with the number of transaction everyday. In the interview And base to the information where the manager told, we found out the problem of the Company. It will seek to answer what enhancement and design more house because they are the suppliers of different tiles. 1.2.2 SPECIFIC PROBLEM 1. How long it will take in updating the sales and inventory of the products' 2. What are the strengths and weaknesses of the current inventory control system' 3. What are the current policies and procedures of the Center Point building for their Sales and Inventory' 1.3 OBJECTIVE OF THE STUDY The objective of the proponents is general and specific are explained. It will seek to give the enhancement and design the company could adapt for a more effective and efficient Sales and Inventory. 1.3.2 SPECIFIC OBJECTIVE 1. To lessen the time of updating their sales and inventory of their products. 2. To avoid wrong inventory reports. 3. Identify Inventory management and accounting concept, principles, and technique should be applied to the enhanced Inventory control system. 1.4 SIGNIFICANCE OF THE STUDY Center Point Building will have more efficient system in processing and organizing their sales and inventory. The researchers are looking forward for the following significance and would benefit the concerned entities. For future researchers, the research can provide basis and references for future studies related to inventories. 1.4.1 EMPLOYEE The employee must know his/her job perfectly, they need to submit their report Immediately to the main branch. 1.4.2 FUTURE RESEARCHERS This study can served as a pattern or guide because it can supply ideas and knowledgeto the future researchers. 1.5 SCOPE AND LIMITATION OF THE STUDY The Center Point Building proposed a system which intended to furnish an easy way of processing the tally of records. It also comprises the monitoring of the sales and inventory records usually and adding, editing and maintaining records. 1.6 CONCEPTUAL FRAMEWORK The basic requirement in making the sales and inventory report is the product code Of the particular product; this is needed to get the tally of records. The second one is the process of Center Point Building sales and inventory system which is use in determining the specific tally of records of their items. 1.7 DEFINITION OF TERMS Data. Synonym for information. Computerized System. A detailed type of electronics informations which are gathered organized and categorized to save retrieve. Database. A structural collection of records or data that is stored in a computer so that a computer program can consult it to answer queries. Transaction. It is a single deal or a single occurrence of a piece of work or an activity due in any organization. System. A combination of parts or a set of entities comprising a whole were each component interact with or related to atleast one another component; they all serve a common objective. Paradigm. A diagrammatic representation or conceptual framework. CHAPTER II FEASIBILITY STUDY TECHNICAL FEASIILTY Hardware and software support and necessary to be successfully implemented the overtue system and making it technically feasible. The problem encountered which is the inaccuracy records of their sales. The proposed system can avail to lessen their effort daily. That’s why, Center Point Building believed that it can make their system accurate and efficient. Thus, they desired to have computerized system. Moreover, the problems their experience daily will be solve by this kind of alternative solution. OPERATIONAL FEASIBILITY In making their system to a simple computerized sales and inventory system, help to have no longer big burden for every users working their system. Their system will be trained on how proper operation can be done. Otherwise the user provides manual records as their operational guide. ECONOMICAL FEASIBILITY The proposed cost and benefits and lower than the cost of their production using the present system which is higher due to systemprovidesupdated information account for the correct stock in warehoincruse. Thus definitely ease the level of their customer service and improved their sales tremendously. the recurring expenses requisites. The systemprovidesupdated information account for the correct stock in warehoincruse. Thus definitely ease the level of their customer service and improved their sales tremendously. Chapter III SYSTEM ANALYSIS AND DESIGN This chapter has an illustrative analysis of existing system and the proposed computerized system. Both systems have corresponding data flow diagram which logic method which is exemplified. The proposed computerized system contains the specification of the requirements and identities the possible users. .THE EXISTING SYSTEM Interviews and actual observation was conducts to gathered necessary data in developing the proposed system. Based on my observation and interview, the customer are choosing the products what they want, then they will say it to the clerk/employee of the company, The employee/clerk will assist them and compute the total price then issue a receipt. Lastly the customer will get his/her chosen products the release it. At the end of the month, the company conducts their inventory all products and listed in the record book. The clerks counts and records the stocks and give the lists to the manager for checking. The employee will now generated the written report in a ledger. USERS OF THE SYSTEM PRIMARY USER The primary user of the proposed system is the clerk or the employee who is entitled to enter transactions in a computer aided form. SECONDARY USER The secondary user is the proprietor because all transactions of the company. ANALYSIS OF THE EXISTING SYSTEM The proposed Computerized Sales and Inventory System of J. Dimaano Enterprises Product will lessen number of works like the time consuming in generating report, hard time in retrieving records and the slow processing in determining the incoming and outgoing products. To easy encodes the data and information in every details for the inventory. THE PROPOSED SYSTEM Based on the study conducted on the existing system, they proposed a computerized Sales and Inventory System that will greatly help the company eliminate some problems they are encountering in their existing system. The following procedures are formulated for the proposed system: 1. The customer will give the list of product to purchase, and then the clerk will now accept the checklist. 2. They will now search the list of product and encode the outgoing product. 3. They will now print a receipt to be given to customer. 4. Then the customer will give the receipt to the clerk for recording then they will release the product to be purchased. In every end of the month, the company conducts their inventory; all supplies are listed in the record book. 5. The clerk will count and record the stocks. The clerk will now generate the report by printing the record in the database. The proposed system can provide both soft and hard copy for easy retrieval of records. Loosing of the records can also be avoided because the system provides a back up module. Using the proposed system, the computer will automatically compute the price of every product purchased and can easily issue a receipt by providing a hard copy. Generation of reports can be easily done because all information can retrieve easily in the database. NEEDS OF THE SYSTEM The system that they will going to use will be more effective, accurate, and reliable information is truly demanding in J. Dimaano’s Product and they have propose the new system to lessen problems encountered by the company. For better performance, the user should be knowledgeable in terms of system to perform the task well. DATA FLOW DIAGRAM EXISTING SYSTEM (SALES) Clerk/Employee Record product lists. Compute the total price. Issue a receipt. Clerk/Employee Accept and check the product CUSTOMER Clerk/Employee Record the receipt. Released purchased product. Product List Checked Product and Receipt Checked Product Lists Record Book Customer Pay the ordered product. Record Book Receipt EXISTING SYSTEM (INVENTORY) Secretary Generates the list of Unavailable Stocks 2.0 Secretary Update the available Stocks 1.0 Secretary List Stock Unavailable Stock List of Unavailable Record Book Secretary Order the Product 3.0 3.03333 List of Stock Delivered Product Warehouse Number of Delivery Team Deliver the ordered products 4.0 Ordered Ordered Products Products Secretary Check the delivered stocks 5.0 Ordered Products Hierarchical Input Process Output of the proposed system. HIPO SPLASH SCREEN VERIFY PASSWORD REGISTER SALE SYSTEM FILE LOG IN MAIN MENU INVENTORY SYSTEM USER NAME HELP PRODUCT CODE PRODUCT CODE SEARCH FIRST NAME ABOUT BRAND CANCEL MIDDLE NAME LOG OUT PRICE LAST NAME EXIT QUANTITY PASSWORD HIPO of the proposed system