Requirements_Report_Yr_12_Ipt

3.2 Requirements Report! 3.2 Requirements Report! NEEDS OF THE USERS: The user/s (Terry) needs to have knowledge of the original system and how he wishes to file his videos. E.g. categories such as genres, ratings, name or release date(s). Terry needs to be aware of the functions of the new hardware and software being installed to his store. My I.T team needs to be aware of the locations and styles which Terry is suitable with and if the system can be easily used and understood by Terry. Terry needs to know how to use all equipment such as the 2 computers, barcode scanner, Broadband connection and the I.T team needs to ensure that all components are functioning properly before put to use. This will allow Terry to be able to access and use his newly installed database without confusion or complications and customers will be able to hire quickly and efficiently with minimal fuss. INFORMATION TO BE USED: The information that will need to be used includes a variety of software and hardware applications. Software includes the database itself which stores personal details of the customers for contact purposes, as well as information of the video being hired i.e. how many copies are in the store and the hire price. These functions will be performed with the assistance of the barcode reader/scanner and the computers within the store. Other information that will be used is that of internet connection which will allow Terry to keep track of which videos are popular and/or new in order to keep a sustainable store rating and to help keep the business running. The budget plan is also there to help the I.T & Terry to keep track of what needs maintenance, how much it will cost to repair and to help Terry keep track of his sales. Hardware | * Computer (x2) {2GB RAM} * Barcode Scanner * Printer * Videos (store product) * Wi-Fi Connection Modem * Mouse * Hard-Drive (external) * Keyboard | Software | MICROSOFT OFFICE: * Word * Access * ExcelOTHER: * Barcode Programming System * Database System * Hard-Drive (internal) | THE INTENDED PARTICIPANTS: The intended participants include Terry and the expert I.T Team which will be accessing the database in order to use it or fix it if there are any faults. Terry (Store Owner): Terry will need to access the database in order to access the details of the customer so that he may record the hire/purchase so that there is no risk of theft. Terry also needs the database to correctly store and file each video into its appropriate category to prevent any misplacement of property. I.T Team (Me/My Team): My team are creating this database to make Terry’s job easier appointing us the administrators for the system which will allow us direct access. Our access may be required to repair any faults in maintaining a progressive database system. The database will also help us to keep track of the correct funds being collected for us carrying out the necessary tasks. SECURITY MEASURES: Each PC will be installed with a 12 Month protection of Norton Security Software to prevent any risk or access of computer viruses or threats to the database. And the only one with access to log on to each PC will be Terry in order to give him control over the database. The personal details of each customer will be stored in a secure, firewall protected database to prevent any unwanted or unauthorized access to these details. The only person with access to these details and personal information will be the database administrator (Terry). The videos will be stored and secured under “lock and key”. The empty covers will be displayed on the shelves along with specific take home copies whilst the videos themselves will be stored in a locked draw in alphabetical order behind the counter with access only to Terry.