Nvq_I

The learner will… 1. Enter and combine text and other information accurately within word processing documents 2. Create and modify layout and structures for word processing documents 3. Use word processing software tools to format and present documents effectively to meet requirements You will also have satisfied the following assessment criteria: The learner can… * 1.1 Identify what types of information are needed in documents * 1.2 Use appropriate techniques to enter text and other information accurately and efficiently * 1.3 Select and use appropriate templates for different purposes * 1.4 Identify when and how to combine and merge information from other software or other documents * 1.5 Select and use a range of editing tools to amend document content * 1.6 Combine or merge information within a document from a range of sources * 1.7 Store and retrieve document and template files effectively, in line with local guidelines and conventions where available * 2.1 Identify the document requirements for structure and style * 2.2 Identify what templates and styles are available and when to use them * 2.3 Create and modify columns, tables and forms to organise information * 2.4 Select and apply styles to text * 3.1 Identify how the document should be formatted to aid meaning * 3.2 Select and use appropriate techniques to format characters and paragraphs * 3.3 Select and use appropriate page and section layouts to present and print documents * 3.4 Describe any quality problems with documents * 3.5 Check documents meet needs, using IT tools and making corrections as necessary * 3.6 Respond appropriately to quality problems with documents so that outcomes meet needs You can press one or more shortcut keys on your keyboard to perform a particular task. For example, pressing Ctrl + B will change text to bold (just the same as clicking the Bold button: on your Word toolbar). Here are some other shortcut keys that you can use: Ctrl + I – Make text italic Ctrl + U – Make text underlined Ctrl + C – Copy the selected text Ctrl + X – Cut the selected text Ctrl + V – Paste text or object Ctrl + Z – Undo your last action Ctrl + Y – Redo your last action ------------------------------------------------- 1. In your document, select the text that you want to display as a link to another document, file or web page. Then, click the Insert Hyperlink button: in the top toolbar. (For Microsoft Word 2007 go to Insert – Links – Hyperlink). You can also use the shortcut CTRL + K on all versions of Word. The Insert Hyperlink dialog box will open: . 2. You now have four options in the Link to menu that appears down the left hand side. You can either: * Link to an existing file or web page by selecting the Existing File or Web Page option. * Link to another part of the same document by selecting the Place in this Document option. * Link to a file that you haven’t created yet by selecting the Create New Document option. * Link to an email address by selecting the Email address option. 3. If you select Existing File or Web Page, you will now need to locate and select the file you want to link to using the Look in drop-down list. If you click Create New Document, you’ll need to type a name for the new file. If you choose the Place in this Document option, you’ll see a list of headings contained in the document so you can choose an appropriate point in the document to link to. If you choose Email address, you’ll need to insert an email address that you want to send to and also a subject. 4. When you’re done, click OK to create the link. The Alt key and the Ctrl key can both be used to perform certain shortcuts. By pressing these keys in combination with others, you can perform lots of different tasks. These shortcuts are for storing, retrieving and formatting your text. Ctrl + S – Saves the current document Ctrl + F4 – Closes the current document Ctrl + A – Selects everything in the current document Alt + underlined letter in menu – Selects the menu option Alt + Spacebar – Opens the main menu for the program you are using Ctrl + B – Applies bold formatting to the selected text Ctrl + I – Applies italic formatting to the selected text Ctrl + U – Underlines the selected text Ctrl + K – Inserts a hyperlink