Example_Smoke_Free_Policy

Names have been removed Smoke–Free Policy Introduction This policy has been developed to help provide XXX staff and visitors to XXX offices, with a healthy, safe and comfortable environment and to ensure that all are protected from exposure to second-hand smoke. Exposure to second-hand smoke, also known as passive smoking, increases the risk of lung cancer, heart disease and other illnesses. Ventilation or separating smokers and non-smokers within the same airspace does not stop potentially dangerous exposure. This policy complies with the Health Act 2006 and the Smoke -free (Premises and Enforcement) Regulations 2006 in England, the Prohibition of Smoking in Certain Premises (Scotland) Regulations 2006, Smoking (Northern Ireland) Order 2006 and the Smoke-free Premises etc (Wales) Regulations 2007. Policy It is the policy of XXX that all of our workplaces are smoke-free and all employees and volunteers have a right to work in a smoke-free environment. The policy shall come into effect on 1 April 2007 and be reviewed on 31 March 2008 by XXX, Advice and Training Director. Smoking is prohibited throughout the entire workplace with no exceptions. This includes any vehicles owned or operated by the XXX. This policy applies to all employees, volunteers, trainers, consultants and visitors. The policy DOES NOT apply to vehicles owned by staff and used primarily for private purposes. Smoking is also prohibited externally in any area through which people may have to walk in order to gain access to the workplace and within 10 metres of any access door or window. For staff working from home, if they have a room that is used solely for work purposes and if other people (other than those living there) visit the room in connection with XXX business, the room will be required to be smoke-free in accordance with this policy. Implementation Overall responsibility for policy implementation and review rests with XXX. All staff are obliged to adhere to and to facilitate the implementation of the policy. The person named above shall ensure that all existing employees, volunteers, consultants and contractors are aware of the policy and of their role in its implementation and monitoring. They will also ensure that all new personnel are given a copy of the policy on recruitment/induction Appropriate ‘No Smoking’ signs will be clearly displayed at or near the entrances to all workplaces. Non-compliance Non-compliance with this policy will be treated as a disciplinary matter and the following steps may be taken: • The person’s attention will be drawn to the ‘No Smoking’ signs and they will be reminded that they are committing an offence. They will be politely asked to stop smoking. • The person will also be advised that it is an offence for the organisation to let anyone smoke • The person will be reminded that the XXX has a smoke-free policy to ensure a safe working environment for all staff and visitors • If the warning is ignored, the person will be asked to leave the premises immediately and advised of where they can smoke • If the person refuses, the normal disciplinary procedures for antisocial/illegal behaviour in the workplace will be implemented • All such instances and their outcomes will be recorded Help in stopping smoking As an organisation concerned about the health, safety and welfare of all its staff, the XXX will provide appropriate support to any staff member wishing to stop smoking. March 2007.