Business_Information_Systems_Proposal

Business Information Systems Proposal Timothy Frost BIS220 August 14, 2012 Rob Fisher Table of Contents Table of Contents 2 Introduction 3-4 Information Systems Overview 5 * Information Systems 5-6 * Information Systems Advantages and Disadvantages 7-8 Everyone’s Favorite Records Business Proposal This is a business proposal representative of Everyone’s Favorite Records; a startup for a small brick & mortar record company based in Tampa, Florida. The purpose of this proposal is to highlight several information systems that will be incorporated so as to simply and organize its operations, their uses, and the benefits and drawbacks for implementing these systems. Introduction Information Systems, used in every business today from private to public as well as government organizations are necessary to every company’s operations. They are the processes for organizing and streamlining operations using software, hardware, and networking technology. Information Systems are important and without them companies cannot function. They allow information to be sent and receive through different channels and for the input and output of data originating from multiple geographical locations simultaneously. These functions enable proper control and managing of various operations within an organization. Many of these systems operate from either a CPU or within an organization’s network server. In today’s global economy many companies utilize several of these information systems and many of these systems are interdependent upon other systems so as to efficiently operate. Following is an overview of several information systems that will be integrated in the operations for Everyone’s Favorite Records store. Information Systems Overview There are many information systems that companies use throughout their operations to ensure they are operating at maximum efficiency as it relates to expenditures, allocation of resources, and management of employees. Below is an illustration of the various information systems in use. To provide further clarity I will explain the various information systems utilized by Everyone’s Favorite Records store and how they will be implemented into the operations to organize and manage data. 1. Functional Area Information System: this system will allow activities to be performed by specific departments such as marketing, payroll, sales, etc. 2. Management Information System: this system involves the collection of information necessary to compile reports and data, which is useful for solving problems and determining profitability. 3. The Decision Support System: this system allows access to data and analysis tools that is necessary for making decisions. 4. The Electronic Commerce System: this system provides a platform that enables transactions among organizations and individuals via Internet or Intranet. 5. The Office Automation System: this system allows daily activities to be completed among individuals using various office tools like Microsoft Word, Excel, etc. Information Systems Table The following table highlights the information systems in use by Everyone’s Favorite Records, their functions, and examples of use. Type | Function | Examples | Functional Area Information System | Provides support for the various activities within an organization | System used for processing payroll | Management Information System | Provides reports related to specific transactions | Compiling sales data | Decision Support System | Provides access to data and analysis tools | Using data to make budgetary changes | Electronic Commerce System | Enables various transactions among customers and organizations | Internet and Intranet | Office Automation System | Support daily work activities within an organization | Utilizing tools such as Microsoft Word, Excel, Power point | Advantages of Information Systems There are many benefits to using these information systems within our organization as they will contribute greatly to our competitiveness in the market. Some of these benefits are: 1. Reduce expenses 2. Efficient management of time 3. Maintain accurate inventory and product levels 4. Accurately record data for budgeting and planning purposes 5. Provide useful resources and tools for employees such as software and hardware Disadvantages of Information Systems There are also drawbacks to using information systems within our organization. These disadvantages include: 1. System and equipment failure resulting in possible loss of data or slow operations 2. Increased utilities costs to maintain 3. Eliminates the human factor because of automation, thus resulting in possible job losses In conclusion information systems are vital to every company’s operations. They allow for information to be collected and use for many purposes such as data management, sales, payroll processing, planning, budgeting, etc. They play a key role in measuring a company’s performance, their efficiency, and creates customer value by enabling companies to establish relationships with customers. The use of these systems is the contributing factor to the success of many small and large companies, and enables interaction among customers and companies globally. The benefits to using these systems outweigh greatly the disadvantages of their use. If our company is to be competitive in the marketplace and grow it is imperative that we employ these systems. For without them Everyone’s Favorite Records store will surely fail and become another statistic. References Information Systems & Small Business: Research Issues. (2004, Oct-Dec). Journal of Global Information Management, 12(4), 5. Retrieved from http://search.proquest.com.ezproxy.apollolibrary.com/docview/195151384'accountid=35812. New Developments Concerning Business Information Systems. (2005). Management Research News, 28(11-12), 164-170. Retrieved from http://search.proquest.com.ezproxy.apollolibrary.com/docview/223533543'accountid=35812 Powerful Proposals: How to Give Your Business the Winning Edge. (2005, Nov). Technical Communication, 52(4), 467-468. Retrieved from http://search.proquest.com.ezproxy.apollolibrary.com/docview/220997559'accountid=35812 Rainer Jr., R. K., & Cegielski, C. G. (2007). Introduction to Information Systems (3rd ed.). Retrieved from The University of Phoenix eBook Collection database..