Bus_303_Info_Assurance

Bus303: Module 1 Case Assignment From: Daniel P. Velasquez, Information Assurance Chief To: ACME Employee’s Subject: New Email Policy ACME Employee’s, This email is to announce a new acceptable email use policy that will take effect on 1 April 2011. All personnel, to include but not limited to employees, consultants, and others working with the company, who use the company’s email system, are required to comply with this policy statement. This policy is to inform all employees’s, within the company, how they are expected to use their company email accounts and what would constitute as misuse in your day-to-day working activities. Acceptable Email Use Policy- The use of email by the employee’s of ACME is permitted and encourage as long as its use supports the goals, mission, and objectives of ACME. It is meant to be used for business purposes. Each employee must ensure they:   * Comply with current rules, regulations, and legislation   * Use email in an acceptable way; limited personal use of email is allowed if in compliance with this policy and is reasonable in amount and does not interfere with work performance or business needs   * Do not misuse the internet which can introduce unnecessary risk to the company * Address emails to only those recipients who truly have a need to receive your message;   Copy only those recipients who you believe have a need to know this email message was sent;   * Write a short but informative Subject line so recipients can easily determine the purpose of the email and the subject it is about;   * If only writing to a few recipients (no more than 3), please address them by their full names at the top of the email, in the same way you would if writing a letter to them;   * Emails should contain brief and complete messages. Do not assume recipients will know what you are speaking about. Provide complete information.   * Properly space and paragraph your message, in the same way as if you were writing a message; Unacceptable Email Use Policy-   * Introducing any form of computer virus or malware into the company network   * Forwarding company messages outside of the company network   * Use of company systems to set up or work on personal businesses   * Sending chain letters   * Visiting, distributing, or storing images or text that may be considered offensive, discriminatory, or abusive to others   * Visiting, distributing, or storing images or text that may be considered pornographic, indecent, illegal, or obscene   * Transmitting unsolicited commercial or advertising material   * Efforts to break into the company’s confidential files   * Unauthorized use of a password ACME accepts that the use of email is a valuable and necessary in going forth with a successful business. The future is about emails and streamlining to get information out as quickly as possible. Thank you for your time and follow the guidelines given for success. Summary I believe I chose some of the policies based on common courtesy. The subject line should always be well defined and to the point. It should be as a “talking caption” (Christensen, G.J 2003). The sender should always identify only need to know receivers. It is not necessary for a massive email to be sent out if only three or so people need to see the message. The policies discussed in my email are easy to follow and should not cause conflict within the work place. The policies that are in place at my job in the military are very easy to follow because they are monitored. If you managed websites that contained offensive or pornographic material the policy should not have to even mention these types of occurrences. Advertisements should be blocked by pop-up blockers and a security system should be in place like have to use a card to log on your computer. This would negate the efforts of accessing company’s confidential files. I agree fully with writing an email in paragraph form. It looks more professional and shows that you took time to write the email. With all the acronyms that are out today it is nice to see someone take time out and spell out what is meant to be heard. The “Superficial Communication” (Christensen,G.J 2003) to me is about people being lazy and not taking the time out to communicate effectively and that has no place in business. If there are rules already in place it is my understanding that you can always add to but you cannot take away. Business and the world are so global it is hard not to have to use the internet and email to converse with others. The use of email is necessary as long as there are rules and guidelines to follow it can be an effective tool.