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The standardization of document format

2019-09-11 来源: 51Due教员组 类别: 更多范文

下面为大家整理一篇优秀的assignment代写范文- The standardization of document format,供大家参考学习,这篇论文讨论了公文格式的规范化。规范公文格式,有利于降低公文成本。公文是人类活动中为处理各种事务的需要而形成和使用的具有规范体式和法定效用的信息记录,公文的全面系统的规格标准,使人们的工作行动合乎这些规格标准。规范公文格式,便于发挥公文的作用。公文格式标准化所起的作用是多方面的,公文管理更加科学规范,政务管理水平提高,使行政机关的各项事务都朝着规范化、制度化、科学化的方向推进。

Official documents generally refer to the written language tools used by organs, social organizations and state-owned enterprises and institutions in handling various official duties. As a specific style of writing, official documents play a very important role in national political life, economic construction and social management activities.

Official documents can be divided into broad sense and narrow sense. Official documents in a broad sense not only include the 15 official documents stipulated in the new regulations, but also refer to the practical documents commonly used by government agencies, or referred to as "business documents" or "quasi-official documents". In the narrow sense, official documents refer to the official documents of party and state organs. The official documents mentioned in this paper are mainly used by party and government organs, enterprises, public institutions and other social groups. In addition to having procedural, authoritative and normative characteristics, official documents mainly play a role in promoting and guiding work and dealing with problems.

The necessity of document format standardization first is decided by the nature of the document, party and government organs of document is the party and government organizations in the implementation of leadership, formed in the process of performing functions, handling official business has certain validity and construction of specification documents, is to implement the party and state policies and regulations, published laws and regulations, guidance, arrangement and consultation work, ask for instructions and answer questions, report, report and the important tool of communication.

Secondly, the official document format refers to the organization and arrangement of the external structure of legal documents, as well as the writing, font, paper specification and style of official documents. Official document format is the formal expression of official document with legal authority and organizational binding force, and is an important symbol to distinguish official document from general articles, as well as an important means to ensure official document quality and improve office efficiency. Official document, as a specific style, plays a very important role in national political life, economic construction and social management. The standardized official document format not only embodies the legal authority and binding force of official documents, but also is conducive to improving work efficiency and ensuring the smooth administration. The irregular format of official documents will not only affect the quality and beauty of official documents, but also affect the effectiveness of official documents.

Once again, the secretary office of the general office of the CPC central committee, the secretary office of the general office of the state council and the China institute of standardization are responsible for organizing and drafting, and the official document format of party and government organs issued by the general administration of quality supervision, inspection and quarantine has been officially released since June 29, 2012. It has a series of major breakthroughs and changes from the unification of official document format, paper type, arrangement rules, printing requirements to the logo terms and location of various elements of the format. This kind of breakthrough and change is the necessity of the reform and opening up, and the need of the official document processing to be scientific, standardized and institutionalized.

Taking the official document processing of China railway 19th bureau group co., LTD as an example, to strengthen the official document processing of the authorities and realize the scientific, institutionalized and standardized official document processing, the official document specification is formulated.

A complete file, in addition to the specific version of the head, by part number, commonly, the periods for guarding them or emergency degree, certificate, issued by the issuing authority signs, articles, title, main organs, body, attachments, post office seal, signature, date of written, notes, attachments, cc authorities, issued by the authorities, and printing date, page number, etc, in which there are specific to each of the specifications and requirements. "The general office of the CPC central committee, the general office of the state council on the issuance of" the party and government organs official document processing work regulations > notice "in the determination of the party and government organs commonly used 15 kinds of text, at the same time on the use of each type of clear provisions, we should strictly be subject to this provision, can not be used wrong and abuse. The same document, "notice", "notice" weight is different, "report", "request instructions" processing way is different, the weight is different. If the type of text is not used accurately, it will not only lose the standard, but also directly affect the authority of the leading organs. To this end, we should be meticulous, strict demarcation of all kinds of text use boundaries, so that each document into the seat, each in their proper place.

In short, standardize the document format, easy to reduce the document cost. Document is the need of to deal with various affairs in human activity and the formation and use of a standard postures and legal effect of information records, its role is mainly particulars, constraints, behavior, convey information, report the situation and guide the work, of the specifications of the official document system of comprehensive standard, make people's work action meets the specifications. Standardize the format of official documents to facilitate the use of official documents. The function of official documents lies in leading work, regulating behavior, contacting official business and transmitting information. In modern society, efficient work is the premise and guarantee to complete the set tasks and achieve the set goals. Each unit, each item daily work processing procedure, all cannot leave the document this management tool. If the format of official document is not standard, the actual function of official document cannot be brought into full play, and the work efficiency will be affected. Standardize document format to improve work efficiency. It is practical and necessary to improve the efficiency of official document production and distribution, and the development and reform of official document format conform to this situation formally, and its direction is to standardize, simplify and be efficient. Standardize document format for document filing and retrieval. Documents in accordance with the filing procedures shall be handed over to the organ year by year to the archives of centralized custody, easy to use, through the preparation of document retrieval tools, the use of computers or other modern equipment for document archival management, easy to improve the speed of document retrieval processing. Thus it can be seen that the role of document format standardization is multifaceted. Document management is more scientific and standardized, and the administrative management level is improved, making all the affairs of administrative organs move towards the direction of standardization, institutionalization and scientization.

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